WIPOS 2023 General Announcement

WIPOS 2023 is a fully self-paid conference. This means that each attendee must cover the full cost for the expenses listed below.

• Registration Fee that includes:
  • Daily continental breakfasts and gourmet lunch buffets with several choices;
  • All day (7:30 AM to 3:30 PM) refreshments of coffee & tea;
  • Welcome Reception (wine, beer, soft drinks, juices and tasty bites) – your family members and/or significant others are all invited to attend this reception on Sunday, December 17, 2023
  • Symposium Banquet Dinner (alcoholic drinks during the symposium dinner are not included and must be paid by each person based on their individual selections and consumption);
• Air transportation to and from Hawaii and Covid-19 test/visa fees if applicable;
• Cost of vaccination and travel insurance;
• Hotel accommodation & taxes/fees and all forms of transportation and entertainment in Hawaii;
• All other meals, snacks and drinks that are not included in the registration fees listed above;
• Optional group activities (i.e., sunset boat tour @$30/pers.) that are organized by the conference;
• Optional purchase of a conference meal plan for family members and/or significant others($750/person that includes all meals and refreshments).

The organizers of WIPOS 2023 do not pay honoraria to any of the speakers or poster presenters and do not offer special discounts to any attendee beyond the officially posted (i.e., see above) registration fee structure.

Registered participants of WIPOS 2023 receive a 13% discount on hotel rooms at the Hilton Hawaiian Village. The discounted room reservation link will be in the confirmation email upon paying the registration fee. Major travel websites (e.g., Expedia, Kayak, Priceline) are currently showing December hotel room rates as low as $135/night on and near Waikiki Beach in Honolulu. Excellent hotel deals can be had if one books 6 months ahead. However, renting condominiums with one or more bedrooms are significantly cheaper than booking hotels.

Important Note About the Registration Fees:

WIPOS 2023 is limited to a maximum of 150 attendees – registration is required to secure your attendance and it is on a first come, first served basis. This means that when we reach the 150-attendee limit, registration for WIPOS 2023 will be closed. The organizers must pay a large non-refundable deposit to the venue. Therefore, if your plans change and you need to cancel your registration, please do take a very careful note of our refund policy:

• Before June 1st, 2023: You will receive a full refund, minus a $150 cancellation fee.
• Between June 1st- August 31st, 2023: You will receive a 50% refund.
• After September 1, 2023: Sadly, NO REFUNDS can be made.
• If you cannot attend the entire conference for any reason, we will NOT be able to pro-rate your registration fees.

I sincerely hope that you will decide to register for WIPOS 2023 and participate in this symposium. Please send your questions or concerns via e-mail to kurti.laszlo@rice.edu. As mentioned above, the attendance of WIPOS 2023 is on a first come, first served basis and participation is only guaranteed when the registration fee is paid in full using the registration website (https://signup.rice.edu/WIPOS2023/). Therefore, if you decide to participate in WIPOS 2023, please do register for the symposium without delay.

Together with the members of the organizing committee, I look forward to meeting you in-person at WIPOS 2023 in Honolulu.

Sincerely yours,